Lock costs, approve hours and reconcile collections

1Step 1 / 6

Stock notices lead to stone receipts awaiting cost information. Reconcile the documents before locking landed cost.

1. From My account, open a Received receipt awaiting costs.
2. Enter the invoice, each slab's unit price and the charges, then click Preview allocation.
3. Check the allocation totals before clicking Lock cost.

2Step 2 / 6

The Accountant reviews a day confirmed by the Supervisor before locking its working-hour facts.

1. Open Timesheets and choose a day confirmed by the Supervisor.
2. Click Review to check the facts.
3. Click Approve and lock when the day is correct.

3Step 3 / 6

The cost ledger preserves the original entry and source. Correct errors with a linked reversal rather than overwriting history.

1. Open New cost entry and enter the manual cost.
2. Review the details, then use Append manual entry on the form.
3. To correct an existing entry, use a linked reversal with a reason.

4Step 4 / 6

Reuse the deposit claim and review the contract balance before sending. Each receipt and reversal preserves history.

1. Open Payment claims and reuse the existing deposit Draft; create progress or retention release Drafts within the remaining value.
2. Confirm the customer contact and payment terms, then use Send claim and read the sent document.
3. Use Record receipt for actual money received; correct a wrong receipt through Reverse on its history.

The earlier screenshot shows the record layout; the current action controls described here may not appear in the image.

5Step 5 / 6

Employee records and the raw-hours report support the business steps available to the Accountant.

1. Open People → Employees and use New employee or Depart through the form.
2. Open Timesheets → Raw hours report when you need to read approved working-hour facts.

6Step 6 / 6

Read the current balances and only the personal documents your account permits.

1. Open Debtors and the permitted contribution-margin report; margin also requires money visibility.
2. In the permitted Employee record, read health and certificate documents and review Certificate reminders.
3. Use the reminder’s current company lead time; reminders appear in the application.

The earlier screenshot shows the record layout; the current action controls described here may not appear in the image. The opening 30-day reminder lead time is a configurable implementation default awaiting the business owner’s confirmation; follow the company’s current setting.