System Login
Who it’s for: Housekeeping Staff · Demo access: on request
Navigation: Go to the management portal login
- Enter your Username and Password, then click Log In
- After login you are redirected to the Housekeeping Task Board
- The task board is your complete workspace: all your room cleaning tasks appear here
Task Board Overview
About this screen: Your complete list of housekeeping tasks, including every room assigned to you across all statuses.
Navigation: Shown automatically after login
- Each card shows Room, Type, Floor, Status, and Time since checkout.
- The board is organized by status: Pending · Cleaning · Cleaned · Inspected.
- Tasks are sorted by priority, so check-ins today appear first.
Pending Tasks
About this screen: Rooms that need cleaning, including recently checked-out rooms and rooms scheduled for cleaning.
Navigation: Task Board → Pending column
- Pending rooms are vacated and ready for cleaning.
- Each card shows the room, checkout time, and next check-in if scheduled.
- Click Start Cleaning on any task card to begin work.
Start Cleaning
About this screen: Begin the cleaning process for a room and move the task from Pending to Cleaning.
Navigation: Task Board → Pending task card → Start Cleaning
- Go to the room and click Start Cleaning.
- The task moves to the Cleaning column with a timer.
- The room status updates to Cleaning on the Room Board.
Cleaning in Progress
About this screen: Tasks currently being cleaned, meaning the rooms you are working on right now.
Navigation: Task Board → Cleaning column
- The room stays in Cleaning while you work.
- Follow the checklist: bed, linens, bathroom, amenities, and vacuum.
- Click Mark as Complete once the room is fully cleaned.
Mark Cleaning Complete
About this screen: Mark the physical cleaning as finished and prepare for the final "Make Cleaned" step.
Navigation: Task Board → Cleaning task card → Mark as Complete
- Confirm that bed, bathroom, and amenities are done.
- Click Mark as Complete to wait for Make Cleaned confirmation.
- The cleaning time is recorded for performance tracking.
Make Cleaned
About this screen: Mark the room as cleaned in the system and confirm it is ready for inspection.
Navigation: Task Board → completed cleaning task → Make Cleaned
- Click Make Cleaned to update the room status to Cleaned.
- The task moves to the Cleaned column and becomes visible to the receptionist.
- The supervisor or inspector can now review the room.
Cleaned & Confirmed
About this screen: The task board after a room has been marked as cleaned and is waiting for final inspection confirmation.
Navigation: Task Board → Cleaned column
- The card shows Cleaned status with a timestamp.
- The supervisor receives a notification to inspect.
- After inspection passes, the room is marked Available on the Room Board.
Inspection
About this screen: Inspect the cleaned room and confirm that it meets quality standards.
Navigation: Task Board → Cleaned task → Inspect
- Inspect: Linen, Bathroom, Amenities, Floor, and Odour.
- Pass: click Approve to make the room Available.
- Fail: click Reject to return the task to Pending.
My Account
About this screen: Your personal account options, accessible from the top-right corner of the management interface.
Navigation: Click your name or avatar (top-right corner)
- My Profile: Update your name and email address
- Change Password: Update your login credentials
- Log Out: End your session securely
Running MineRooms in your own organisation
Names, prices and plans on these screens are set up differently for each deployment. We deploy MineRooms on your domain and adapt it to how you work, and you receive the running system and its source code.
