For admins — configure MineRooms

Who it’s for: Admin

Navigation: Go to the management portal login mine-rooms.local.weebpal.com/user/login

• Enter your Username and Password, then click Log In
• Admin has access to all management features — all Receptionist functions plus admin-only tools
• The admin dashboard provides a full hotel overview on login

As Admin, you have full access — reports, promotions, loyalty, operations, and restaurants.

Before proceeding, review Guide 03:

🏨 Receptionist Features (Admin has full access)

• 📋 Booking Management — Create, modify, cancel reservations
• 🛏️ Room Board — Visual room status & assignments
• 🚶 Walk-in & Hourly — Quick check-in for walk-ins
• 👥 Guest Management — Guest profiles & preferences
• 📅 Calendar — Occupancy & availability views
• 💰 Room Types & Pricing — Rate management
• 👤 User Management — Staff accounts & permissions
• ⚙️ Settings — Property configuration

Admin-Exclusive Features (Covered in this guide)

📊 Reports & Analytics Access performance reports, occupancy rates, and revenue analytics.

💳 Revenue Management Connect booking channels, keep rates aligned, and manage commissions.

🎉 Promotions & Loyalty Create promotions, promo codes, coupons, and loyalty rewards.

🌙 Hotel Operations Run night audit, manage handovers, generate QR codes, and oversee restaurants.

What it shows: A comprehensive overview of hotel performance, including occupancy, revenue, and booking statistics across all branches.

Navigation: Manage → Reports mine-rooms.local.weebpal.com/manage/reports

• Occupancy Rate: % rooms occupied per day, week, or month.
• Total Revenue: Revenue by room type and branch.
• Booking Count: Bookings by status, including confirmed, cancelled, and completed.

What you can do: Export hotel performance data to a downloadable file for further analysis or record keeping.

Navigation: Manage → Reports → Export mine-rooms.local.weebpal.com/manage/reports

• Select the date range and report type: Revenue · Occupancy · Bookings · Guests.
• Click Export to download the file immediately.
• Supported formats: CSV or Excel. You can also filter by branch.

What you can do: Connect Mine Rooms to external booking platforms (OTAs) and manage channel settings from one place.

Navigation: Manage → Channels mine-rooms.local.weebpal.com/manage/channels

• View all connected channels (Booking.com, Agoda, Airbnb, etc.)
• Enable/Disable channels and set commission rates
• Monitor channel status: Connected, Pending, Error

What you can do: Ensure consistent room pricing across all connected booking channels — prevent rate discrepancies that violate OTA agreements.

Navigation: Manage → Rate Parity mine-rooms.local.weebpal.com/manage/rate-parity

• View current rates for each room type across all channels
• Highlight rate mismatches and sync from single master rate
• Set channel mark-up (%) while maintaining parity

What it shows: All active, scheduled, and past promotions — special offers applied automatically when booking conditions are met.

Navigation: Manage → Promotions mine-rooms.local.weebpal.com/manage/promotions

• Each card: Name, Discount type, Validity, Status, Usage
• Status: Active · Scheduled · Expired · Disabled
• Click to view/edit or toggle to enable/disable

What you can do: Create a new automatic discount promotion that applies when booking conditions are met.

Navigation: Manage → Promotions → + Add Promotion mine-rooms.local.weebpal.com/manage/promotions/add

• Name & Discount: Clear name, select type (%/fixed), set value
• Validity & Min Stay: Set dates and minimum nights required
• Room Types & Branches: Apply to all or limit to specific ones

What you can do: Generate a batch of unique promo codes linked to a promotion — guests enter a code at checkout to redeem the discount.

Navigation: Manage → Promotions → select promotion → Generate Codes mine-rooms.local.weebpal.com/manage/promotions

• Select promotion to link codes to
• Set Quantity and Usage Limit per Code (use 1 for single-use)
• Click Generate — codes created instantly, downloadable as CSV

What you can do: Create a specific discount coupon with a custom code — guests enter this code during checkout to receive the discount.

Navigation: Manage → Coupons → + Add Coupon mine-rooms.local.weebpal.com/manage/coupons/add

• Coupon Code: Custom code guests enter (e.g. WELCOME20)
• Discount: Select type (%/fixed) and enter value
• Expiry & Usage Limit: When expires and max total redemptions

What it shows: The loyalty program configuration — how points are earned per booking and the overall program settings.

Navigation: Manage → Loyalty mine-rooms.local.weebpal.com/manage/loyalty

• Points Per Night: Points earned per room night booked
• Points Per Currency: Points per monetary unit spent
• Min Redemption & Expiry: Min balance to redeem and expiry days

What it shows: All redemption rewards available to loyalty members — what guests can exchange their points for.

Navigation: Manage → Loyalty → Rewards mine-rooms.local.weebpal.com/manage/loyalty/rewards

• Each reward: Name, Points Required, Type, Status
• Types: Free Night · Upgrade · Dining Credit · Spa · Discount
• Toggle Active/Inactive to control visibility

What you can do: Create a new redeemable reward for loyalty program members.

Navigation: Manage → Loyalty → Rewards → + Add Reward mine-rooms.local.weebpal.com/manage/loyalty/rewards/add

• Name & Description: Clear label and brief description
• Points Required: Points guest must spend to redeem
• Type & Value: Select category and its monetary/room value

What you can do: Perform the end-of-day financial reconciliation — closes the current business day and rolls over to a new date.

Navigation: Manage → Night Audit mine-rooms.local.weebpal.com/manage/night-audit

• Review today's transaction summary: bookings, payments, adjustments
• Verify check-ins/outs and resolve unsettled folios
• Click Run Night Audit to close the day

What you can do: Record the handover between front desk shifts — captures cash drawer balance, key events, and notes for the incoming shift.

Navigation: Manage → Shift Handover mine-rooms.local.weebpal.com/manage/shift-handover

• Opening/Closing Balance: Cash in drawer at shift start/end
• Shift Notes: Log key events, issues, maintenance, VIP arrivals
• Pending Tasks: List unresolved items for the next shift

What you can do: Generate and manage QR codes for each room — guests scan the code to access in-room services, menus, or their booking details.

Navigation: Manage → Room QR Codes mine-rooms.local.weebpal.com/manage/rooms/qr-codes

• Each room has a unique QR code — Download individually or in bulk
• Print and place in room (desk or door)
• Guests scan with any camera app — no app required

What it shows: All hotel restaurants across all branches — with their status, branch assignment, and quick management actions.

Navigation: Manage → Restaurants mine-rooms.local.weebpal.com/manage/restaurants

• Each card: Name, Branch, Cuisine, Status, Item count
• Click to view details or Edit to update
• Toggle Active/Inactive to hide without deleting

What you can do: Create a new restaurant listing and assign it to a branch — guests will be able to order from it via in-room dining.

Navigation: Manage → Restaurants → + Add Restaurant mine-rooms.local.weebpal.com/manage/restaurants

• Name & Branch: Restaurant name and hotel branch
• Cuisine & Description: Filter category and dining concept
• Hours & Cover Image: Set operating times and upload photo

What you can do: Update an existing restaurant's information, operating hours, menu, or branch assignment.

Navigation: Manage → Restaurants → select restaurant → Edit mine-rooms.local.weebpal.com/manage/restaurants

• Update any field: name, description, cuisine type, hours, or image
• Add or remove menu items and set Available / Unavailable
• Toggle Active / Inactive or change branch assignment

What it shows: The public-facing restaurant detail page — exactly what guests see when browsing dining options before placing an order.

Navigation: Manage → Restaurants → select restaurant → View mine-rooms.local.weebpal.com/restaurants/golden-lotus

• Displays: name, cuisine, description, hours, cover image
• Full menu listing organized by category tabs
• Each item shows name, description, photo, and price